Greetings Holiday Beach Property Owners:

            The Holiday Beach Property Owners' Association Incorporated (HBPOA) Annual Membership meeting, will be held on Saturday, July, 18, 2009 at the Lamar Volunteer Fire Department (LVFD) located at 224 Bois De Arc, in Lamar at 10:00 AM.

            This will be the first election of the HBPOA Board of Directors (BOD) under the by-laws approved by the Property Owners in May, 2008.  The new BOD will consist of nine Board members and two non-voting at large members, but they will be a resource for ideas and the first to replace any Board Member who may resign.  To conduct business a quorum of the new BOD will be six members; their term of office will begin on July 18, 2009 and serve a two-year term.  The attached ballot list the candidates recommended by the Nominating Committee, consisting of Wayne Tabor, Rose Arp, and Patty Billebault.  Nominations will be accepted from the floor.

As you will notice the ballot is missing three important Board Members, President, Secretary, and Treasurer.  These are high demand positions and we have not been able to locate someone for these positions yet.  Hopefully, we will have someone located to fill these spots before the Annual meeting.  As such it is very important that you complete your proxy so that when individuals are nominated from the floor your proxy can be voted.  On the plus side, Rose Arp and Walt Parker are returning Officers, four returning Board members along with newcomers, Jerry Garcia and Kelly Herzog.  Jerry has been busy working in the background and spends time on the pier; Kelly has been here a couple years or so and brings experience in administrative law.   The ballot will also have an amendment to the HBPOA By-Laws.  The purpose of this amendment is to insure that with a smaller Board of Directors it will not allow a small group of property owners to unduly influencing the actions of the Board of Directors.  Please give your approval to this change. Results of the election and bylaw change will be available July 18, 2009.  These are the only agenda items which will require a vote of the membership at this annual meeting.

            All property owners as of May 31, 2009 will receive this letter, a ballot, a balance sheet, a profit and loss statement covering the period of January-May, 2009, along with the Fiscal Year 2010 Budget, Budget Notes, and supplemental budget.  However, to be eligible to vote the property owner must be current in Annual Maintenance Assessments (AMAs) on all lots owned by July 1, 2009.  The number of votes will be based on number of lots owned as of May 31, 2009.  Partial lots will be counted as one half vote regardless of size.  The current BOD approved a change in the HBPOA business year from the calendar year to June 1, 2009 to May 31, 2010. To facilitate this change a short business year was created for the period January 1, 2009 to May 31, 2009.  Purpose of this change was to provide at the Annual Membership meeting a yearly financial review, a budget for the coming year, resulting in more accountability to the members and to improve our Federal Income tax liability. 

            Since our last Annual Meeting in July, 2008 change has come to the Holiday Beach Subdivision, the new HBPOA By-laws, an increase in AMA after 40 years to $35.00 and the defeat of a one time capital assessment of $100.00 per property owners. The settlement of the lawsuit over the previous boat ramp repair was completed. The generosity of Holiday Beach Property Owners and careful spending by the HBPOA were responsible for the payoff of the $40,000.00 loan to replace the Large Boat Ramps.

             In January, 2009 a vehicle drove in to the Pool House causing major damage, while not causing serious injury to the driver.  The Copanokers Ladies Club had stored merchandise in the pool house for their annual garage sale benefiting the Holiday Beach Subdivision, much of which was destroyed in the accident.   BOD member, Tim Erwin, negotiated a settlement of $47,345.71 from the vehicle owners insurance.  The Copanoakers were paid $2,680.00 for their lost merchandise and time spent.  The balance, because of Federal Income Tax concerns is dedicated to the replacement of the Pool House.  The Copanoakers are funding, designing and supervising the modernization of the entrance signs to the Holiday Beach Subdivision.

            Communication with property owners has increased significantly with the regular notification of happenings in Holiday Beach by email and the holidaybeachtx.org website.  This was accomplished thanks to Laurie Moore, a new full time resident in Holiday Beach.  She pays for our website, maintains the website, and sends our emails to over 300 property owners.  The website has current events, minutes, budgets, financial data, classified and much more check it out.  If we don't have your email address and would like to receive our emails provide us with your current email address. The HBPOA answers all email and letters to the best of our ability.  For those of you who do not have an email address or use a computer, copies of the email and information are available at the HBPOA office.  It costs too much to mail a written newsletter to 1800 property Owners.

            Please vote in the Annual Election for the BOD and approve the by-laws amendment and attend in person if possible.

                                                                                    Sincerely,

                                                                                    William (Bill) H. Schmidt

                                                                                    President

Please go to the Property Owners Association section of the website for additional Annual Meeting information.